Position Descriptions

The following position descriptions include basic functions, specific responsibilities and relationships associated with positions that are up for election in 2019.

  • President

    Basic Function

    The president leads the American Association of Nurse Practitioners® (AANP) Board of Directors (BOD) in formulating policy that will further the mission and strategic plan of AANP. The president is accountable to the BOD and members.

    Specific Responsibilities

    The president shall:

    • Serve as the chief elected executive officer of AANP.
    • Ensure that board business is conducted effectively and efficiently.
    • Preside over meetings relating to the governance of AANP, the BOD and its officers, to include:
      • Chairing meetings according to accepted rules of order as stated in the Bylaws of AANP.
      • Submitting agendas and schedules to officers for input prior to all meetings related to BOD business and governance issues.
    • Be a voting member of the BOD and its officers, according to accepted rules of order as stated in the Bylaws of AANP.
    • Recommend replacements for BOD and State Representative vacancies as set forth in the Bylaws.
    • Appoint chairs of standing and ad hoc committees in accordance with the requirements set forth in the Bylaws.
    • Serve as an ex-officio member of all committees.
    • Approve disbursements and investment fund transfers in accordance with the Cash Control and Authorization Policy.
    • Plan and execute the orientation of new members of the BOD.
    • Oversee the evaluation of the Chief Executive Officer (CEO).
    • Act as a spokesperson or a representative (or appoint a designee) for AANP as appropriate, to the public, press, legislative bodies and other related organizations.
    • Present a report of the president's activities to the officers on a monthly basis, or upon request of the officers.
    • Promote active participation in AANP on the part of the membership.
    • Set the time and place of BOD meetings in accordance with the requirements set forth in the Bylaws.
    • Call special meetings of the BOD as requested or necessary, and provide notice to the members of the BOD as set forth in the Bylaws.
    • Attend all meetings and participate in all regional meetings (funds permitting) or appoint an executive committee member as a designee.
    • Maintain current AANP membership status.
    • Attend all meetings and participate in all conference calls of the BOD and its officers, attend Corporate Council annual meetings and attend all annual conference meetings.

    Internal Relationships

    Work with the BOD and its officers, committee chairs, the CEO and executive staff in collaboration with the CEO. Maintain accessibility to general membership.

    External Relationships

    Maintain and foster contact as appropriate and needed with public, press, legislative bodies and other organizations.

    Term of Office

    The term is two years. Accedes automatically from President-elect and to Immediate Past President.

  • President-elect

    Basic Function

    Assist the AANP President in carrying out the functions of the office of president and perform specific duties delegated by the president. The president-elect is accountable to the BOD and members.

    Specific Responsibilities

    The president-elect shall:

    • Assume the duties of the president should the president be absent or unable to serve.
    • Serve as a member of the BOD and its officers.
    • Assume other duties assigned by the president.
    • Coordinate the annual review of BOD policy and procedures with the officers and CEO.
    • Chair or serve on ad-hoc committees as requested by the president.
    • Attend meetings as requested by the president.
    • Represent AANP as requested by the president.
    • Maintain current AANP membership status.
    • Attend all meetings and participate in all conference calls of the BOD and its officers, attend Corporate Council annual meetings and attend all annual conference meetings.

    Internal Relationships

    Member of the BOD and its officers. Works with the president, BOD, committees and chairs, and executive staff in collaboration with the CEO. Maintain accessibility to general membership.

    External Relationships

    Represent AANP with other organizations when requested by the president.

    Term of Office

    The term is one year as president-elect, or in accordance with the Bylaws in the event of a vacancy. Accedes automatically to the office of President.

  • Recording Secretary

    Basic Function

    Ensure that records are maintained of all BOD and officers meetings. The recording secretary is accountable to the BOD and members.

    Specific Responsibilities

    The recording secretary shall:

    • Serve as a member of the BOD and its officers.
    • Ensure that copies of approved minutes of all meetings are provided to the BOD and CEO.
    • Ensure maintenance of records of all BOD and officers meetings.
    • Ensure maintenance of current copies of the AANP Bylaws for use by the BOD, CEO, staff and AANP members.
    • Serve as a member of chair of ad-hoc committees as requested by the president.
    • Represent AANP as requested by the president.
    • Maintain current AANP membership status.
    • Attend all meetings and participate in all conference calls of the BOD and its officers, attend Corporate Council annual meetings and attend all annual conference meetings.

    Internal Relationships

    Work with the BOD and its officers, committees and chairs, and executive staff in collaboration with the CEO. Maintain accessibility to general membership.

    External Relationships

    Represent AANP with other organizations as requested by the president and in collaboration with the CEO.

    Term of Office

    The term is two years, elected in even-numbered years.

  • Regional Directors

    Basic Function

    Regional directors serve on the BOD as the elected representative from their respective region. BOD members will contribute to the establishment of the mission, vision and strategic plan and maintain fiduciary responsibility for the organization.

    Specific Responsibilities

    • Represents respective regional membership on BOD.
    • Actively works with state representatives in the region to facilitate the needs of members.
    • Communicates on a regular basis with state representatives in the region to maintain current state and national flow of information.
    • Collaborates with staff on planning and coordination of annual regional invitational leadership meeting in the region each year (refer to Policy and Procedures for Regional Leadership Meetings).
    • Works with the Vice Presidents of State and Federal Government Affairs in collaboration with the AANP President to develop the agenda for the invitational leadership meetings.
    • Utilizes AANP's available technology to maintain ongoing dialogue in communication with region's state representatives, regional leadership contacts and general membership.
    • Fosters networking and communication between AANP and other nursing organizations, professional groups, nurse practitioner educational programs and consumer organizations.
    • Facilitates public relations for the region.
    • Represents AANP as needed at regional meetings and conferences, within budgetary constraints.
    • Assists state representatives with the annual State Award for Excellence program.
    • Recruits AANP members with leadership potential in the region for consideration as state representatives or other elected positions in AANP, in conjunction with the AANP Nomination Council.
    • Attends BOD meetings in their entirety.
    • Submits written regional report biannually as directed by the AANP President.
    • Attends and participates in the AANP annual National Conference, including the state representatives meeting, NP Organization member meeting and other meetings as directed by the AANP President.
    • Actively participates in ad-hoc committee(s) as Chair or member.
    • Maintains current AANP membership status.

    Internal Relationships

    Work with other BOD members, state representatives, committees and executive staff in collaboration with the CEO. Maintains accessibility to membership.

    External Relationships

    May have contact with state agencies, legislative bodies, organizations, programs, consumer groups, the public and press in the region.

  • State Representative

    Basic Function

    The state representative serves as the key state contact person for the regional director, BOD, committees and executive staff. State representatives are accountable to the BOD. The state representative actively serves to represent the interests of AANP, its members and the community at large.

    Specific Responsibilities

    • Assist the regional director and staff in maintaining current relationships and information regarding activities of nurse practitioners within the state for which they have been elected or appointed to serve.
    • Communicate with regional directors and executive staff as appropriate regarding legislative and practice issues.
      • Communicate regularly and work in concert with the AANP Office of Government Affairs to ensure the timely exchange of information concerning pending and planned state policy engagements and other initiatives
        • Activities in the area may include assisting with grassroots membership messaging, facilitating background research-related support and other events pertaining to legislation and policies affecting AANP or the NP community.
        • To ensure consistency with AANP organizational policies and positions, advanced coordination and approval from a Vice President (VP) of Government Affairs, regional director or member of the executive staff of AANP is required before using the title of "AANP State Representative" during policy hearings or official policy correspondence.
      • Communication Information or concerns from intrastate NP Organization members to the regional director.
    • Facilitate networking within the state by communicating key message points to individual members, NP Organization members and others who support the practice of nurse practitioners. This may include the following:
      • Coordinate with AANP to disseminate AANP-approved messages related to NP policy, practice and issues the impact the profession, and assist AANP in disseminating organizational communication within the state.
      • Partner with AANP staff in responding to state-specific inquiries on NP practice.
      • Assist with AANP Research, Education and Professional Practice Department surveys and other information gathering projects.
    • Coordinate and implement annual State Award for Excellence program. State representatives are responsible for assisting in the call for nominations process, formulating and facilitating selection committee activity, and fully participating in the Salute to the States ceremony at the AANP annual conference, including the presentation of award in their home state (refer to the state representative website for specific annual program details and timeline to plan and execute State Award for Excellence activities).
    • Attend and participate in the regional invitational leadership meetings.
      • Assist regional director and AANP staff with attendee nominations for these meetings;
      • Present state issues during the regional leadership meetings;
      • Actively engage guests in policy dialogues, and facilitate discussions as appropriate;
      • Provide networking and coalition building assistance at these meetings.
    • Promote AANP to NP educational programs in the state.
      • Assist AANP in maintaining current information on NP programs in the state;
      • Provide guest lectures and AANP materials to faculty and students, as requested;
      • Raise awareness of resource materials available to students and others on the AANP website.
    • Facilitate AANP public and media relations for the state.
      • Represent AANP or arrange for AANP representation at local and state meetings and conferences.
      • Host AANP exhibit booth at state and regional conferences, as available. The AANP materials request form is available on the state representative website.
      • Coordinate with AANP VP of Communication and staff to develop and distribute news releases, serve as an AANP media contact in the state and identify possible media opportunities for AANP and NPs.
      • Partner with the regional director and VP of Communication to promote state recognition of national NP Week each November. Added details and a resource guide to help plan and execute NP week activities will be available on the AANP website in September each year.
    • Recruit individuals and NP organizations in the state for AANP membership.
    • Submit a written report using the state reporting site, as requested by the regional director.
    • Attend and actively participate at the AANP National Conference and other meetings, as requested.
      • AANP National Conference participation requirements include, but may not be limited to the following: State Representative and Regional Director Luncheon, State Representative Meeting, Annual Membership Meeting, Regional Break-Out Sessions, NP Organization Member Leadership Meeting and the Salute to the States Award Ceremony and Reception.
      • Unexcused absences at required conference events could result in a denial of full travel reimbursement
    • Participate in AANP conference calls as scheduled.
    • Maintain active AANP membership.

    Internal Relationships

    Work with regional director, BOD, executive staff and ad-hoc committees. Maintain close communication with the regional director and accessibility to membership in the state.

    External Relationships

    Maintain contact with state-level agencies, organizations, programs, consumer and public groups. May have contact with state legislative bodies and press.

  • Nomination Council

    Basic Function

    The purpose of the Nomination Council is to develop a slate of qualified candidates for elected positions within AANP. Council members are accountable to the AANP Board of Directors and members.

    Specific Responsibilities

    • Participate in developing information regarding the nomination process and disseminating that information to AANP members.
    • Conduct reviews and interviews of all eligible candidates seeking a particular office to determine the most qualified candidates for each open position on the slate.
    • Recruit qualified candidates for positions not filled through the nomination process.
    • Submit a slate of fully-vetted candidates to the BOD for their approval.
    • Ensure ballots are sent to the membership according to the elections process and that members are informed of election results in a timely manner.
    • Ensure all candidates have been provided a copy of the AANP Conflict of Interest and Confidentiality Policy (COI) and have fully completed the Certificate of Agreement and Statement of Disclosure.
    • Participate in all Nomination Council meetings and conference calls.
    • Review the AANP Nomination Council Policy and Procedures and position descriptions annually.

    Internal Relationships

    Work with the Vice President of Communication and other staff as needed, as well as the BOD.

    External Relationships

    Communicate as needed with qualified members related to seeking potential candidates for elected positions within AANP.