Position Descriptions

The following position descriptions include basic functions, specific responsibilities and relationships associated with positions that are up for election in 2019.

  • Treasurer

    Basic Function

    Oversee the fiscal affairs of AANP. The treasurer is accountable to the AANP Board of Directors and members.

    Specific Responsibilities

    The treasurer shall:

    • Serve as an officer on the board of directors.
    • With the assistance of the Vice President (VP) of Finance and Membership and Chief Executive Officer (CEO), review and submit the annual budget to the board of directors.
    • With the assistance of the VP of Finance and Membership and CEO, participate in the implementation of the annual budget.
    • Review with the CEO and VP of Finance and Membership the expenditures and financial status of AANP on a quarterly basis to ensure overall fiscal integrity.
    • Review with the CEO and VP of Finance and Membership the annual independent audit.
    • Ensure financial reports are submitted quarterly to the board of directors.
    • Present the finance report at the AANP Annual Meeting.
    • Serve as ex-officio member of committees as requested by the AANP President.
    • Represent AANP as requested by the AANP President.
    • Maintain current AANP membership status.
    • Attend all meetings and participate in all conference calls of the board of directors and its officers, attend the Corporate Council annual meeting and all annual conference meetings.

    Internal Relationships

    Work with the AANP Board of Directors and its officers, committees and chairs, VP of Finance and Membership and other executive staff in collaboration with the CEO. Maintain accessibility to general membership.

    External Relationships

    Represents AANP with other organizations when requested by the AANP President and in collaboration with the CEO.

  • Regional Directors

    Basic Function

    Regional directors serve on the AANP Board of Directors (BOD) as the elected representative from their respective region. BOD members will contribute to the establishment of the mission, vision and strategic plan and maintain fiduciary responsibility for the organization.

    Specific Responsibilities

    • Represents respective regional membership on BOD.
    • Actively works with state representatives in the region to facilitate needs of members.
    • Communicates on a regular basis with state representatives in the region to maintain current state and national flow of information.
    • Collaborates with staff on planning and coordination of annual regional invitational leadership meeting in region each year (refer to Policy and Procedures for Regional Leadership Meetings).
    • Works with the Vice Presidents of State and Federal Government Affairs in collaboration with the AANP President to develop the agenda for the invitational leadership meetings.
    • Utilizes AANP's available technology to maintain ongoing dialogue in communication with region's state representatives, regional leadership contacts and general membership.
    • Fosters networking and communication between AANP and other nursing organizations, professional groups, nurse practitioner educational programs and consumer organizations.
    • Facilitates public relations for the region.
    • Represents AANP as needed at regional meetings and conferences, within budgetary constraints.
    • Assists state representatives with the annual State Award for Excellence program.
    • Recruits AANP members with leadership potential in region for consideration as state representatives or other elected positions in AANP, in conjunction with the AANP Nomination Council.
    • Attends BOD meetings in their entirety.
    • Submits written regional report biannually as directed by the AANP President.
    • Attends and participates in the AANP annual National Conference, including the state representatives meeting, NP Organization member meeting and other meetings as directed by the AANP President.
    • Actively participates in ad-hoc committee(s) as Chair or member.
    • Maintains current AANP membership status.

    Internal Relationships

    Work with other BOD members, state representatives, committees and executive staff in collaboration with the CEO. Maintains accessibility to membership.

    External Relationships

    May have contact with state agencies, legislative bodies, organizations, programs, consumer groups, the public and press in region.

  • State Representative

    Basic Function

    The state representative serves as the key state contact person for the regional director, AANP Board of Directors (BOD), committees and executive staff. State representatives are accountable to the BOD. The state representative actively serves to represent the interests of AANP, its members and the community at large.

    Specific Responsibilities

    • Assist the regional director and staff in maintaining current relationships and information regarding activities of nurse practitioners within the state for which they have been elected or appointed to serve.
    • Communicate with regional directors and executive staff as appropriate regarding legislative and practice issues.
      • Communicate regularly and work in concert with the AANP Office of Government Affairs to ensure the timely exchange of information concerning pending and planned state policy engagements and other initiatives
        • Activities in the area may include assisting with grassroots membership messaging, facilitating background research-related support and other events pertaining to legislation and policies affecting AANP or the NP community.
        • To ensure consistency with AANP organizational policies and positions, advanced coordination and approval from a Vice President (VP) of Government Affairs, regional director or member of the executive staff of AANP is required before using the title of "AANP State Representative" during policy hearings or official policy correspondence.
      • Communication Information or concerns from intrastate NP Organization members to the regional director.
    • Facilitate networking within the state by communicating key message points to individual members, NP Organization members and others who support the practice of nurse practitioners. This may include the following:
      • Coordinate with AANP to disseminate AANP-approved messages related to NP policy, practice and issues the impact the profession, and assist AANP in disseminating organizational communication within the state.
      • Partner with AANP staff in responding to state-specific inquiries on NP practice.
      • Assist with AANP Research, Education and Professional Practice Department surveys and other information gathering projects.
    • Coordinate and implement annual State Award for Excellence program. State representatives are responsible for assisting in the call for nominations process, formulating and facilitating selection committee activity, and fully participating in the Salute to the States ceremony at the AANP annual conference, including the presentation of award in their home state (refer to the state representative website for specific annual program details and timeline to plan and execute State Award for Excellence activities).
    • Attend and participate in the regional invitational leadership meetings.
      • Assist regional director and AANP staff with attendee nominations for these meetings;
      • Present state issues during the regional leadership meetings;
      • Actively engage guests in policy dialogues, and facilitate discussions as appropriate;
      • Provide networking and coalition building assistance at these meetings.
    • Promote AANP to NP educational programs in the state.
      • Assist AANP in maintaining current information on NP programs in the state;
      • Provide guest lectures and AANP materials to faculty and students, as requested;
      • Raise awareness of resource materials available to students and others on the AANP website.
    • Facilitate AANP public and media relations for the state.
      • Represent AANP or arrange for AANP representation at local and state meetings and conferences.
      • Host AANP exhibit booth at state and regional conferences, as available. The AANP materials request form is available on the state representative website.
      • Coordinate with AANP VP of Communication and staff to develop and distribute news releases, serve as an AANP media contact in the state and identify possible media opportunities for AANP and NPs.
      • Partner with regional director and VP of Communication to promote state recognition of national NP Week each November. Added details and a resource guide to help plan and execute NP week activities will be available on the AANP website in September each year.
    • Recruit individuals and NP organizations in state for AANP membership.
    • Submit a written report using the state reporting site, as requested by the regional director.
    • Attend and actively participate at the AANP National Conference and other meetings, as requested.
      • AANP National Conference participation requirements include, but may not be limited to the following: State Representative and Regional Director Luncheon, State Representative Meeting, Annual Membership Meeting, Regional Break-Out Sessions, NP Organization Member Leadership Meeting and the Salute to the States Award Ceremony and Reception.
      • Unexcused absences at required conference events could result in a denial of full travel reimbursement
    • Participate in AANP conference calls as scheduled.
    • Maintain active AANP membership.

    Internal Relationships

    Work with regional director, BOD, executive staff and ad-hoc committees. Maintain close communication with regional director and accessibility to membership in state.

    External Relationships

    Maintain contact with state level agencies, organizations, programs, consumer and public groups. May have contact with state legislative bodies and press.

  • Nomination Council

    Basic Function

    The purpose of the Nomination Council is to develop a slate of qualified candidates for elected positions within AANP. Council members are accountable to the AANP Board of Directors and members.

    Specific Responsibilities

    • Participate in developing information regarding the nomination process and disseminating that information to AANP members.
    • Conduct reviews and interviews of all eligible candidates seeking a particular office to determine the most qualified candidates for each open position on the slate.
    • Recruit qualified candidates for positions not filled through the nomination process.
    • Submit a slate of fully-vetted candidates to the BOD for their approval.
    • Ensure ballots are sent to the membership according to the elections process and that members are informed of election results in a timely manner.
    • Ensure all candidates have been provided a copy of the AANP Conflict of Interest and Confidentiality Policy (COI) and have fully completed the Certificate of Agreement and Statement of Disclosure.
    • Participate in all Nomination Council meetings and conference calls.
    • Review the AANP Nomination Council Policy and Procedures and position descriptions annually.

    Internal Relationships

    Work with the Vice President of Communication and other staff as needed, as well as the BOD.

    External Relationships

    Communicate as needed with qualified members related to seeking potential candidates for elected positions within AANP.