Data Collection Program at National Conference

Engage With Nurse Practitioners (NPs) on Your Next Research Project

Are you interested in sampling NP conference attendees in person? The American Association of Nurse Practitioners® (AANP) national conference is a great point of access to the NP workforce. Researchers can apply for an opportunity to host a table at the AANP national conference to recruit attendees into their paper-based or online survey.

“The AANP Data Collection Program provided me a unique and valuable opportunity to survey a national sample of NPs about an issue of importance to our practice. Collecting data in this way also allowed me to interact face to face with NPs from around the world. Many stopped at my data collection table to chat and share their detailed insights into my research questions. It was a powerful research and networking opportunity. Thank you AANP!”
— Chandra S., North Carolina, Member since 2016
  • Guidelines and Resources

    Before starting your application, please review the following documents for important information on this program:

  • How to Apply

    You can apply by completing the online application and paying the nonrefundable review fee. The review fee is $125 for AANP members and $200 for nonmembers.

  • Frequently Asked Questions (FAQs)

    When is the application deadline?
    Applications are due April 1 of each year.

    Do I have to register for the conference?
    No, you do not have to register for the conference. If your application is accepted, you will be provided a guest badge that will enable you to access your table. However, the guest badge will not provide you access to any sessions, the exhibit hall or other conference-related activities. You would have to register for the conference to access any of those activities.

    Can I provide incentives to conference attendees?
    Yes, you can provide small incentives such as candy, mints, pens, pencils or stickers. You cannot provide cash or gift cards.

    Do I need to have IRB approval to participate in this program?
    Yes, your study must receive an IRB approval or exemption for you to collect data at one of AANP’s national conferences.

    Do I need to have an IRB approval before I can submit my application?
    No, you can submit your IRB approval after submitting your application, but AANP must receive your IRB approval by June 1 of that year.

    What am I responsible for bringing to the conference?
    You are responsible for bringing all the equipment and materials that you will need for recruitment (e.g., printed fliers, paper surveys, tablets, chargers, incentives, etc.). If you need access to electrical outlets, you can request them for a fee. You are also responsible for cleaning up any materials and equipment from your table.

    You have the option of printing out a poster to display next to your table at conference. AANP will provide you with poster guidelines and a template. You can print out your poster at the convention center for a fee. Alternatively, in the past, data collectors have printed their posters through their university or local print shop and have then shipped the poster to their hotel.

    AANP does not provide free food or coffee. Food and coffee will be sold inside and around the convention center.

    What does AANP provide for data collectors at the national conference?
    AANP will provide you with an easel for your poster, a table and a few chairs.

    When should I plan to arrive at conference and start collecting data?
    Plan to arrive by Tuesday morning of the conference because you are required to attend an orientation that afternoon. You may begin recruiting attendees on Wednesday.

    Do I have to be at my table during the entire conference?
    You are not required to be at your table during the entire conference, however, as the more time you spend interacting with conference attendees and the higher the likelihood you will reach your research recruitment goals.

    Are there any additional fees that I have to pay?
    If you need electrical outlets or ethernet cables, you will have to pay an additional fee. Sometimes the tables are located near electrical outlets, but AANP does not guarantee access unless purchased through our conference department. .

    Can I access the exhibit hall?
    You can only access the exhibit hall if you have registered for the conference.

    What are the sample sizes that other data collectors have reached in the past?
    On average, data collectors have been able to recruit about 100 attendees into their studies. The majority of national conference attendees are certified family or adult NPs who work in primary care settings.

  • Past Data Collectors

    Crystal Ché Williams, DNP, APRN, FNP-C, CPNP-PC

    • Evaluation of the Impact of the American Association of Nurse Practitioners' Health Policy Conference Participation on Self-assessment of Political Astuteness.
    • Presented at Sigma Theta Tau's 29th International Nursing Research Congress in Melbourne, Australia.

    Leslie L Davis, PhD, RN, ANP-BC, FAANP, FACC, FAHA, FPCNA

    • The Use of Case Vignettes to Assess Nurse Practitioner Knowledge of Symptom Presentations in Women With Suspected Acute Coronary Syndrome.
    • Brief Report included in the Journal of Nurse Practitioners.
  • Contact AANP

    If you have any additional questions about this program, please contact AANP at