Careers at AANP

The American Association of Nurse Practitioners® (AANP) is looking for an exceptional administrative professional to plan and/or coordinate the Board of Directors’ (BOD) meetings and events and provide a wide range of administrative support for executive and BOD activities. The ideal candidate will be highly organized and able to juggle many tasks at once, exhibit grace under pressure and engage professionally with executive staff and volunteer leaders in a fast-paced environment. The Executive Coordinator maintains and protects highly confidential information and works independently with minimal supervision or direction. This role reports to the Manager of Contracts and Governance.

Duties include:

• Coordinate meeting dates, times and locations; send meeting invitations via Outlook calendars; and follow up with non-responders.
• Schedule audio or video conference calls.
• Coordinate logistics of in-person meetings such as transportation, lodging, meeting spaces, AV, food and beverages.
• Create and coordinate event schedules for executives and BOD.
• Coordinate the collection of annual conflict of interest statements from volunteers and elected officials.
• Collect documents necessary for meetings, print or make copies of documents, assemble packets, assist in the creation and ordering of BOD Books and pick up from the printer, as needed.
• Draft BOD agendas based on notes and emails.
• Attend all BOD meetings and assist with audio recordings, notetaking, physical and projected visuals, supplies, refreshments, etc.
• Produce draft of BOD meeting minutes and online meeting summaries based on recordings and notes.
• Maintain current and accurate content for online BOD resources.
• Assist with various administrative tasks and projects.

Qualifications for this position include:

• Minimum three years of experience as an executive assistant or similar role.
• Intermediate-level skills with MS Office and internet searches.
• Excellent verbal and written communication skills, socially comfortable initiating phone calls and sending emails to executives and elite stakeholders, demonstrated ability to perform all communications in a courteous and professional manner.
• Highly organized with a strong attention to detail and ability to perform tasks with a high level of accuracy.
• Ability to function with grace under pressure while managing multiple concurrent projects and deadlines.
• Ability to treat sensitive and confidential information with appropriate discretion.
• Demonstrated ability to handle multiple tasks, prioritize and meet deadlines in a fast-paced work environment.
• Ability to travel up to 20 days per year.
• Creative problem-solving skills requiring flexibility, resourcefulness and business savvy.

This position will be based in our new headquarters located in the South MoPac Expwy and Southwest Parkway area of Austin, Texas. AANP offers attractive compensation; health, dental and vision insurance; employer 401(K) match; generous paid time-off; an on-site gym; free coffee bar; snacks; and a great work environment.

To apply, please submit your cover letter and resume to jobs@aanp.org.

AANP is the largest and only full-service professional membership organization in the United States for nurse practitioners (NPs) of all specialties, with more than 100,000 individual members. AANP is unique among NP organizations by its number of members, well-established education department and network of relationships with state‐level groups. With a network of more than 200 NP Organization members, including other national, state and local NP organizations, it provides a unique reach to NPs in a wide range of communities and settings.

As The Voice of the Nurse Practitioner^®, AANP represents the interests of more than 270,000 NPs around the country, advocating for the active role of NPs as providers of high-quality, cost-effective, comprehensive, patient-centered health care.

The mission of AANP is to empower all NPs to advance quality health care through practice, education, advocacy, research and leadership. AANP offers excellent benefits and a great work environment.