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Program Guidelines: Data Collection at National Conference

The American Association of Nurse Practitioners® (AANP) offers researchers an opportunity to collect data at AANP’s national conference through the Data Collection at National Conference Program. Interested researchers must submit their applications between March 15 and April 15 for consideration.

Each year, a limited number of spots are made available to researchers interested in sampling conference attendees. Applicants are accepted on a rolling basis, so once the number of spots have been filled, AANP will not accept additional applicants. The number of accepted applications varies each year.

Please note: Due to the COVID-19 pandemic and the recent transition of the 2021 AANP National Conference to an online event, AANP will post online surveys to the virtual conference platform, available to conference attendees, on behalf of accepted applicants.

Application Requirements

In all cases, approval is dependent on the successful submission and review of a proposal (item 1 below) and supporting documents (items 2-7 below). All studies must receive IRB approval or an exemption prior to qualifying for final approval. Applicants must include:

  1. Proposal.
    1. The proposal should be fewer than 10 pages without citations and contain the following:
      1. Purpose statement: State the goal and rationale for the proposed study.
      2. Statement of significance and implications to NP and AANP: Detail the importance of how the study would impact the NP profession and AANP.
      3. Brief description of methodology: Explain the study design and how the study will be conducted.
      4. Recruitment goal: Describe the feasibility of the study's recruitment goal.
      5. Data analysis plan: Define the method of analysis including the software platform that would be used.
  2. Sources of Support.
    1. If a study has one or more sources of support, submit a maximum of one page with:
      1. Source name.
      2. Source type (e.g., grant, award).
      3. Reference number, if applicable.
    2. If a study has no sources of support, please submit a statement acknowledging that there are no sources of support for the study.
  3. Instrument/Questionnaire.
    1. A copy of the entire survey instrument or questionnaire must be submitted or the application will be considered incomplete.
  4. Cover Letter and Consent Form.
    1. The cover letter and consent form can be one document but must include the following:
      1. Company or university affiliation.
      2. Purpose, eligibility criteria, methodology, duration and risks/benefits of the study.
      3. Statement of voluntary consent.
      4. Statement of confidentiality.
      5. Statement of IRB approval or exemption.
      6. Contact information.
  5. IRB Approval.
    1. The study needs to have received IRB approval or an exemption at the time of submission. Researchers are required to submit a copy of the IRB letter with their application.
  6. Principal Investigator’s (PI) Biosketch.
    1. Applicants who are not the PI do not have to submit an additional biosketch. The PI's biosketch should not exceed five pages and must include the following:
      1. Name.
      2. Position title.
      3. Education.
      4. Employment.
      5. Completed research publications.
  7. STUDENTS ONLY: Faculty Adviser Approval.
    1. All students must fill out and have their adviser sign the Faculty Adviser Form. Applications submitted by students without an adviser form will not be accepted.

Application Submission

All applications are reviewed by members of AANP's Research Committee. Incomplete applications will not be reviewed. Please complete the following steps to successfully submit your application:

  1. Compile all of the application components described above.
  2. Submit all components of the application through SurveyMonkey.
  3. Pay the nonrefundable application review fee by check or by credit card.


The only fee associated with this program is a nonrefundable review fee:

  • AANP Members: $125.
  • Nonmembers: $200.

Acceptance and Rejection Letters

Once the application is submitted and the review fee is paid by April 15, AANP will initiate the application review process. Applicants will be notified of final decisions by May 15 of each year.

Accepted Applicants

Applicants who are selected for this program are required to submit a signed letter of agreement by May 31.

Rejected Applicants

Applicants whose proposals are rejected are not eligible to resubmit their application.

National Conference Data Collection

AANP will make every attempt to ensure virtual conference attendees are aware of and are directed to the virtual data collection area, but it does not guarantee a specific response rate for researchers collecting data at an AANP conference. Raffles and monetary giveaways are not permitted.

Final Product Submission

All data collectors are required to submit their final research projects within a year to AANP. Final research projects will not be shared with the public without the consent of the data collectors. If a final research project was a peer-reviewed journal article, AANP should receive a copy of that article.

Download Program Guidelines